374 - Pre-reported absence

From Host

This transaction type facilitates pre-registration of absence in the employee absence calendar. The transaction cannot be used in connection with dates where actual registrations have been made (All-day absence, Clock-in or ''Not clocked-in'') or on company holidays unless the employee's category is configured with the option ''Allow absence on holiday''.

See host transaction documentation for more information.

Field	Description	Data Type	Mandatory	Comment
1	Employee number	Text	X
2	Absence date	Date	X
3	Delete	Logical		A ''True'' value to remove absence registrations from the absence calendar.
4	Reason code	Text	(X)	Designates an absence reason as configured on the Absence Reasons screen. Optional When ''Delete'' is ''True''.
5	Absence type	Integer	X	0: Delete any absence 1: All-day or full-shift absence 2: Part-day at clock-in 3: Part-day at clock-out 4: Part-day ''any time'' 9: All-day absence or part-day ''any time'' (can't be used for split shift days). See host transaction documentation for more information.
6	Partial absence time	Time duration	(X)	Optional when ''Delete'' is ''True'' - otherwise mandatory if ''Absence type'' designates part-day absence and the reason is configured with ''Hours'' as the absence unit, and the employee category allows partial absence given as a number of hours/minutes.
7	Apply approval set-up	Logical		A ''True'' value, if the absence registration must be approved, if that is also required in the reason set up
8	Reject deletion if approved	Logical		If this field contains a "yes" value and absence has already been registered and approved on the date in question, then the transaction will be rejected with the error message "The absence can't be deleted or overridden because it has been approved".
9	Partial absence from	Time	(X)	Optional when ''Delete'' is ''True'' - otherwise mandatory if ''Absence type'' designates part-day absence and the reason is configured with ''Hours'' as the absence unit, and the employee category allows partial absence given as an interval. The ''from'' value isn't needed if ''Absence type'' = 2 and the ''to'' value isn't needed if ''Absence type'' = 3.
10	Partial absence to	Time	(X)	Optional when ''Delete'' is ''True'' - otherwise mandatory if ''Absence type'' designates part-day absence and the reason is configured with ''Hours'' as the absence unit, and the employee category allows partial absence given as an interval. The ''from'' value isn't needed if ''Absence type'' = 2 and the ''to'' value isn't needed if ''Absence type'' = 3.
11	Extra data	Text		Supplementary data related to the specific absence reason.
12	Contact (employee number)	Text		The employee number of a substitute that can be contacted during the absence. If the policy is that a contact must be specified, but one isn't known at this time, place an underscore ( _ ) in this field to indicate ''No selection'', otherwise leave it empty. The contact field is mostly of interest when absence registrations in ProMark are to be synchronized with a MS Outlook calendar.
13	Shift ID	Text	(X)	Must be filled-in if the transaction pertains to a specific shift during a split shift day. See host transaction documentation for more information.
14	Absence end date	Date		If field 14 > field 2 absence is to be imported for relevant days in the date range given by the two fields. See host transaction documentation for more information.