Clock-in/out Reasons

Background color associated with the short description

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Foreground color associated with the short description

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Choose the type of reason to work with

ID that uniquely identifies the reason of the type you chose to work with

Mark the selected clock-in/out reason as inactive so it |won't appear in various selection lists

Description of the clock-in/out reason

Abbreviated description of the clock-in/out reason used instead |of "Description" when space is limited

If the clock-in/out reason is to be part af an absence reason group |specify the ID of that group here.||Only available for clock-in-late, clock-out-early or the fixed reasons.

Specifies what the clock-in/out reason is to be used for.
1) Absence time: Time associated with the reason is actual absence like Sickness, Flex, Doctor's visit, etc.
2) Working time: Time associated with the reason should be considered work time; for instance Work from home, Work at customer's site, etc.
3) Temporary reason: Can be used in open, unvalidated periods

Specifies what the clock-in/out reason is to be used for.||For further details please select "What's this" under "Help" and click this field.

Select this option to make inactive clock-in/out reasons available for maintenance

Check this box if you want to include inactive categories in the list

Select how ProTime adjusts the registration time when this reason is used. Depending on the selection, ProTime will change the registration time backwards or forwards or keep it as current time. The selections have the following significance:

Not in use: There is no setup for the selected category.

Actual: The registration time is not corrected, i.e. corrected registration time is equal to raw registration time, which for a terminal dialog is the current system time.

Normal time: The registration time is corrected to the beginning of the normal time interval in connection with a clock-in and to the ending of the normal time interval in connection with a clock-out.

Fixed time: The registration time is corrected to the ending of the arrival interval in connection with a clock-in and to the beginning of the departure interval in connection with a clock-out.

Flexitime: The registration time is corrected to the beginning of the arrival interval in connection with a clock-in and to the ending of the departure interval in connection with a clock-out.

Entered time: Intended for use during terminal dialogs where the reason will allow the employee to explicitly enter the desired registration time, that in turn might prompt the employee to select yet another reason. See also "Default time".

Normal time neutral: The registration time is corrected to the beginning of the normal time interval in connection with a clock-in. In connection with a clock-out the registration time is corrected to a point in time that will result in the day's accumulated normal time being equal to the normal time required in the day profile.

Normal time neutral/actual time: Works as "Actual" in connection with a clock-in or a late clock-out. Works as "Normal time neutral" in connection with an early clock-out.

Select how ProTime adjusts the registration time when this reason is used. ||See context help for further information.

Select how ProTime calculates the various time types when this reason is used. Depending on the selection, ProTime will calculate the day's various time figures (normal time, overtime, flex time) and make account postings as configured. "Reason time" to be posted on the account assigned to the reason is defined as the time between the raw registration time and the point in time specified by this selection. The following options are available:

None: The raw registration time is used as basis for the calculations, and thus, it is not possible to specify an account for the reason time.

Corrected: The basis for the calculations is based on the adjusted registration time that in turn is based on the "Time changed to" setting.

Normal time: The basis for the calculations is based on the beginning of the normal time interval in connection with a clock-in and on the ending of the normal time interval in connection with a clock-out.

Fixed time: The basis for the calculations is based on the ending of the arrival interval in connection with a clock-in and on the beginning of the departure interval in connection with a clock-out.

Flexitime: The basis for the calculations is based on the beginning of the arrival interval in connection with a clock-in and on the ending of the departure interval in connection with a clock-out.

Normal time neutral: The basis for the calculations is based on the beginning of the normal time interval in connection with a clock-in, while in connection with a clock-out on a point in time that will result in the day's accumulated normal time being equal to the normal time required in the day profile.

Normal time neutral/actual time: Works as "Actual" in connection with a clock-in or a late clock-out. Works as "Normal time neutral" in connection with an early clock-out.

Normal time and work time: Only valid in connection with clock-in-late and clock-out-early (or with the fixed reasons when used that way).
This setting can be useful in connection with a clock-out-early reason for when an employee has been at work before the start of the day's normal time interval, and also has left before that time. The clock-out time in this situation is corrected to the end of the normal time interval so that the employee is compensated for the day's scheduled work as well as the extra earlier work time, but the time between the actual clock-out and the beginning of the normal time interval will NOT count as work time. Should the employee clock-in again later, and work during the normal time interval, that part of the day will not be counted twice.
If used in connection with a clock-in-late reason, it is less useful, but an employee can use such a reason to clock-in-late after the ending of the day's normal time interval, and still be compensated for the day's planned normal time, but not the time between that and the clock-in.

Select how ProTime calculates the various time types |when this reason is used. ||See context help for further information.

Default time to be suggested during a clock-in/out terminal dialog when a reason is used that has the "Time changed to" option set to "Entered time". The selections have the following significance:

None: No default time is suggested.

Actual: The current time-of-day is suggested.

Flexitime: The beginning of the arrival interval is suggested for a clock-in. For a clock-out the ending of the departure interval is suggested.

Fixed time: The ending of the arrival interval is suggested for a clock-in. For a clock-out the beginning of the departure interval is suggested.

Normal time: The beginning of the normal time interval is suggested for a clock-in. For a clock-out the ending of the normal time interval is suggested.

Normal time neutral: Same as "None".

Normal time neutral/act.time: Same as "None".

Default time to be suggested during a clock-in/out terminal dialog when a reason |is used that has the "Time changed to" option set to "Entered time". ||See context help for further information.

Determines how corrected job time is determined. The selections have the following significance for job-in registrations related to a clock-in registration or job-out registration related to a clock-out registration:

System default: The options configured in the system parameter setup are applied.

Actual time: A job-in's corrected time will be the actual registration time of the clock-in associated with this reason. Similarly, a job-out's corrected time will be the actual registration time of the clock-out associated with this reason.

Corrected time: A job-in's corrected time will be the corrected registration time of the clock-in associated with this reason. Similarly, a job-out's corrected time will be the corrected registration time of the clock-out associated with this reason.

Actual or Corrected time: If a clock-in's corrected registration time is later than its actual registration time, then a job-in's corrected registration time will become the corrected registration time of the clock-in; if that isn't the case the job-in's corrected registration time will just become equal to its actual registration time. Similarly, if a clock-out's corrected registration time is earlier than its actual registration time, then a job-out's corrected registration time will become the corrected registration time of the clock-out; if that isn't the case the job-out's corrected registration time will just become equal to its actual registration time.

Determines how corrected job time is determined. ||See context help for further information.

An employee assigned a rights value numerically lower than or |equal to the reason's rights value is allowed to use the reason

All "fixed" clock-in/out keys are associated with a number (0-9) in the terminal keyboard setup. When an employee uses such a key to register clock-in/out at the terminal, it will then not be necessary to select a reason if only one reason valid for the employee is configured with that number in the "Active key" field. If more than one such reason exists, then the employee will have to choose one of them from a selection list.

Enter a terminal dialog key number (0-9) that will serve to |associate fixed reasons with specific terminal keys. ||See context help for further information.

Reasons with sorting order = 1 are listed first, then reason with sorting order = 2 and so on. Reasons with sorting order = 0 are listed last.

Sorting order on terminals and in certain other selection lists

Payroll and absence host transactions based on this reason |will contain the code specified in this field

Clock-in/out registrations may optionally require input of an explanatory value. |If this is to be required a prompt to be displayed must be specified here.

If specified, then the employee must select one of the|secondary reasons in response to the "Prompt for extra data"

Account on which to post the time related to this reason. |Can only be used if "From actual time to" is different from "None".

Identifies a rounding profile to use in connection with this reason

Identifies an overtime profile to use in connection with this reason. |Can only be used if the option "Extra time as overtime" is selected.

Identifies a supplement profile to use in connection with this reason. |Can only be used if the option "Supplement given", "Use special spplements" |or "Extra time as overtime" is selected.

Identifies a day profile to use in connection with this reason

Minimum seniority the employee must have in order to use this reason. |You must also select how the seniority is determined.

Unit specifying how "Minimum seniority" is determined

Maximum seniority the employee must have in order to use this reason. |You must also select how the seniority is determined.

Unit specifying how "Maximum seniority" is determined

Select this option if the reason is to be listed on registration terminals |or in otherwise restricted selection lists

Select this option if a registration made by an employee |must be subsequently approved by a user

Select this option if a registration that requires approval must be |approved again by a second user after having been approved by |the employee's immediate supervisor

Select this option if it an employee is not allowed to |use the reason by explicitly enterings its code

Select this option if the reason should be automatically |extended as all-day absence on subsequent days. |Only allowed for "Clock-out early" or "Clock-out fixed".

The option is available only for "Fixed" clock-in reasons configured with the "Time changed to" option set to "Entered time".
The time entered by the employee will in this case not replace the clock-in's real registration time; instead it is used as "corrected time".

Select this option if the the time explicitly entered by the |employee is to be used as "corrected time". ||See context help for additional information.

Only relevant for "Fixed" clock-out reasons when the "Time changed to" option is set to "Entered time".

If the option is selected, then the actual time of the employee's previous clock-out (where this reason was used) must be entered the next time the employee clocks-in. The clock-out registration is not considered complete until the then, and account postings are not made.

The entered time is used as the "corrected time" and the "registration time" is the time the clock-out registration was originally made.

Note that the employee is NOT prompted for a clock-out time if the next clock-in takes place in the employee's normal time interval for that same day. While the employee is clocked-out this way a receptionist (for instance) can still see that the employee isn't locally present.

Example:

The employee clocks-out with this reason to go to a meeting in town. The next time the employee clocks-in, a prompt is made for the time the meeting completed (the "real" clock-out time).

Normal time interval 08:00 - 16:00
Clock-out is made with this reason at 12:00
Clock-in (next day) at 08:00
Employee is prompted for the clock-out time and enters 16:15
The "corrected time" is then 16:15 and the registration time is still 12:00.

Select this option if the actual time of the previous clock-out must |be entered next time the employee clocks-in. ||See context help for further informaion.

Select this option if this normal time neutral clock-in reason must also be applied |to the subsequent clock-out if a clock-out reason isn't otherwise used

Select this option if supplements should be given for the time associated with the reason

Allow a specific supplement profile to specified for clock-in-late, clock-out early and non-overtime fixed reasons. This selection is different from the "Supplement given" option because it allow you to specify an actual supplement profile rather than just a supplement variant # (number).

Allow a specific supplement profile to specified for clock-in-late, |clock-out early and non-overtime fixed reasons

Selecting this option dedicates time associated with this reason as overtime as long as it isn't normal time or flex time. If selected, it optionally allows you to specify an overtime profile and/or a supplement profile to be used instead of the defaults specified in the day profile.

Selecting this option causes excess time associated with |this reason to be considered for overtime. ||See context help for further information.

This option (only applicable to clock-in late reasons) causes the overtime interval to be a continuation of the day's normal time interval if the day profile specifies floating overtime and has its time method set to fixed, flex og fixed/flex.

Choosing this option causes floating overtime to be locked |to the normal time interval. ||See context help for further information.

Select this option to apply the supplement profiles declared as "alternative" in the day profile.

Can only be used if the "Extra time as overtime" option is selected and a supplement profile is not specified directly in the reason's setup.

Select this option to apply the supplement profiles |declared as "alternative" in the day profile. ||See context help for further information.

Select this option to apply the overtime profiles declared as "alternative" in the day profile.

Can only be used if the "Extra time as overtime" option is selected and an overtime profile is not specified directly in the reason's setup.

Select this option to apply the overtime profiles |declared as "alternative" in the day profile. ||See context help for further information.

Select this option if a clock-in made with this reason is to start an independant work interval instead of it being treated as an extension of the previous clock-in/out interval. If the option is selected it is also (optionally) possible to specify a specific day profile to be used instead of the day's regular day profile.

Can only be used in connection with clock-in again and fixed clock-in reasons.

Select this option if a clock-in made with this reason |is to start an independant work interval. ||See context help for furher information.

Select this option to require a partial-day absence dialog in connection with this reason. If a reason configured with this option is selected by the employee at a registration terminal, instead of completing the clock-in/out as a clock-in late or clock-out early with the selected reason, an absence dialog will be initiated to prompt the employee to select an actual absence reason from a set of (all-day) absence reasons configured to be allowed in connection with partial-day absence. The partial-day absence will either be registered as an independant "Absence time" transaction or as a separate part of the clock-in/out transaction with its own account postings.

Can only be used in connection with clock-in late and clock-out early reasons.

Select this option to require a partial-day absence dialog in |connection with this reason. ||See context help for further information.

Select this option if a clock-in associated with this reason must be considered as being independant of the work schedule. If a clock-in is made with such a reason, the employee must still register all-day absence or make another clock-in registration if sheduled to do so.

Can only be used in connection with fixed clock-in reasons.

Select this option if a clock-in associated with this reason must |be considered as independant of the work schedule. ||See context help for further information.