Absence Reasons

Background color associated with the short portal description

Background color associated with the short description

Copy the set-up for the current category to the clipboard

Foreground color associated with the short description

Paste the set-up for the current category from the clipboard

Foreground color associated with the short portal description

ID that uniquely identifies the absence reason

Mark the selected absence reason as inactive so it |won't appear in various selection lists

Description of the absence reason

Abbreviated description of the absence reason used instead |of "Description" when space is limited

Shows how "Description" or "Short description" will appear on the portal

If the absence reason is to be part af an absence reason group |specify the ID of that group here

Specifies what the absence reason is to be used for.
1) Absence time: Actual absence like Sickness, Flex, Doctor's visit, etc.
2) Working time: The absence should be considered work time; for instance Work from home, Work at customer's site, etc.
3) Holiday: Please refer to the document "StandardVacationWeek_Guide.doc".
4) Holiday entitlement: Please refer to the document "SubstitueHolidays_Guide.doc".
5) Vacation day: Please refer to the document "StandardVacationWeek_Guide.doc".
6) Vacation time: Please refer to the document "StandardVacationWeek_Guide.doc".

Specifies what the absence reason is to be used for.||For further details please select "What's this" under "Help" and click this field.

Select this option to prevent the absence reason from |being publicly shown on the portal

Description to be shown on the portal instead of the regular description

Abbreviated description of the absence reason used instead |of "Portal description" when space is limited

Shows how "Portal description" or "Short portal description" will appear on the portal

Select this option if an absence day associated with this reason is |not to be counted as normal time in the ProReport II module

Select this option to have the day's normal time deducted in a |separate dw_EmpDay row in ProBI if absence has been registered |using this absence reason

When an absence is registered in ProMark using a reason configured with |this option a demand must be created in ProSchedule for that date

Select this option to make inactive absence reasons available for maintenance

The "Planned absence" option is only available if you |already have reasons of that type configured.

Choose the type of reason to work with

Check this box if you want to include inactive categories in the list

The selections have the following significance:

Not in use: There is no setup for the selected category.

Normal time: The absence time is calculated as the time in the normal time interval.

Fixed time: The absence time is calculated as the time between the arrival and the departure intervals; if one or both of those intervals are not specified the normal time intervals start or end time applies.

Flex time: The absence time is calculated as the time between the start of the arrival interval and the end of the departure intervals; if one or both of those intervals are not specified the normal time intervals start or end time applies.

Clock-in/out on day: All-day absence registered with this reason will be converted to a set of clock-in/out registrations when the absence is in the past. See "Action on clock-in" and "Action on clock-out".

Normal time neutral: Same as "Normal time".

Time calculation method for all-day absence or |open-ended clock-in/out related intervals

Only relevant if "Time changed to" is set to "Clock-in/out on day". The reason is intended for pre-reporting until it is converted to clock-in/out registrations or it can be used as an alternative way to register clock-in/out via a terminal dialog.

The selections have the following significance:

Clock-in: Can only be used as part of a terminal dialog; the employee must enter registration time and if necessary, choose a clock-in reason.

Clock-in with reason: Currently identical to the "Clock-in" setting.

Clock-in at normal time: The clock-in will be registered at the start of the normal time interval.

Select the type of clock-in transaction to be registered instead of all-day absence

Only relevant if "Time changed to" is set to "Clock-in/out on day". The reason is intended for pre-reporting until it is converted to clock-in/out registrations or it can be used as an alternative way to register clock-in/out via a terminal dialog.

The selections have the following significance:

Clock-out: Can only be used as part of a terminal dialog; the employee must enter registration time and if necessary, choose a clock-out reason.
OBS: If the clock-in action is to prompt for the registration time, that will also be required in connection with the clock-out.

Clock-out with reason: Currently identical to the "Clock-out" setting.

Clock-out at normal time: The clock-out will be registered at the end of the normal time interval.

Select the type of clock-out transaction to be registered instead of all-day absence

Reasons with sorting order = 1 are listed first, then reason with sorting order = 2 and so on. Reasons with sorting order = 0 are listed last.

Sorting order on terminals and on certain other selection lists

An employee assigned a rights value numerically lower than or |equal to the reason's rights value is allowed to use the reason

Absence host transactions based on this absence reason will |contain the code specified in this field

The selections have the following significance:

Not used: There is no requirement to enter an explanatory value in connection with the absence registration.

Free text: When the absence is being registered the employee is prompted to enter an explanation or some other unformatted value.

Normal time interval: When the absence is being registered the employee is prompted to enter time interval that in connection with certain day profile types will be interpreted as the absence day's normal time interval.

Secondary reason: When the absence is being registered the employee is prompted to select a seconday reason code whose type must be configured in the field "Secondary reasons".

Absence registrations may optionally require input of an explanatory value. |See context help for furher information.

Absence registrations may optionally require input of an explanatory value. |When this is required the prompt specified in this field will be displayed.

If specified, then the employee must select one of the|secondary reasons in response to the "Prompt for extra data"

Primary account to post the absence time on

If specified, half of the absence time is posted to this account, the other half on the primary account

Identifies a supplement profile to use in connection with this reason. |Can only be used if the option "Supplement given" is selected.

Identifies a day profile to use in connection with this reason

Minimum seniority the employee must have in order to use this reason. |You must also select how the seniority is determined.

Unit specifying how "Minimum seniority" is determined

Maximum seniority the employee must have in order to use this reason. |You must also select how the seniority is determined.

Unit specifying how "Maximum seniority" is determined

Select this option if the reason is to be listed on registration terminals |or in otherwise restricted selection lists

Select this option if a registration made by an employee |must be subsequently approved by a user

Select this option if a registration that requires approval must be |approved again by a second user after having been approved by |the employee's immediate supervisor

Select this option if it an employee is not allowed to |use the reason by explicitly enterings its code

Select if the absence reason is allowed only when registering absene that |has already occurred, only when absence is being pre-reported or if |none of those limitiations apply

Select this option if the reason should be automatically |extended to cover subsequent days

Select this option if they reason may be used in connection with work free days

Select this option if supplements should still be given for the absence time

Select this option if absence time is not to be posted to the |normal time account based on this reason

Select this option if absence time is not to be posted to the |total time account based on this reason

Select this option if the day's scheduled time is to be posted on |the full time account based on this reason

Select this option if absence time is to be treated as flextime

Select this option to require that an all-day absence registration's time |is distributed over one or more part-day reasons

Select this option if the absence time is to be associated with |a project time registration when the registration platform |makes it possible

If selected this option prevents forward postings from being made |on a holiday if a holiday derivation has been configured

Specify if the reason is valid for all day absence, part-day absence or for both

This setting determines if an employee may use the reason to register |part-day absence for an unspecified time of the day

This setting doesn't apply to employees whose category specified that partial absence is registered for a time interval.

Choose whether part-day absence is to be entered as a number of hours or calculated as a percentage

If absence unit is "Percantage" then speicfy here the percent of |the day's hours that is to be considered absence